Looking to streamline your hiring process? Here's a quick rundown of the best interview scheduling tools for 2024:
- Calendly - Free basic plan, great for small teams
- GoodTime - AI-powered, ideal for high-volume hiring
- VidCruiter - Video interview focus, custom pricing
- HireVue - AI assessments, suited for large corporations
- Paradox - AI assistant with multilingual support
- ModernLoop - Seamless ATS integration
- Setmore - Budget-friendly, good for small businesses
- ClearCompany - Full talent management system
- Rooster - Excellent Workday ATS integration
- Prelude - Recruiting operations powerhouse
Quick Comparison:
| Tool | Key Feature | Best For | Starting Price |
|---|---|---|---|
| Calendly | Calendar sync | Small teams | Free |
| GoodTime | AI scheduling | Large enterprises | $15,800/year |
| VidCruiter | Video interviews | 100+ job openings | Custom |
| HireVue | AI assessments | 7500+ employees | $35,000/month |
| Paradox | Multilingual AI | Global businesses | Custom |
| ModernLoop | ATS integration | Growing companies | Custom |
| Setmore | Social media integration | Small businesses | Free (4 users) |
| ClearCompany | End-to-end ATS | Mid to large companies | Custom |
| Rooster | Workday integration | Workday users | Custom |
| Prelude | Personalized communication | Complex hiring needs | Custom |
These tools can save time, improve candidate experience, and give you an edge in finding top talent. Choose based on your company size, hiring volume, and budget.
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How We Picked These Tools
We didn't just throw darts at a board to choose these interview scheduling tools. We rolled up our sleeves and got our hands dirty. Here's the lowdown on our selection process:
Ease of Use: No one wants to wrestle with complicated software. We hunted for tools with user-friendly interfaces and simple scheduling options. Why? Because a smooth interview process can make or break a candidate's decision.
Features That Count: We zeroed in on tools that solve real-world problems. Think automated reminders to slash no-shows and self-scheduling for candidates. These aren't just bells and whistles - they're time-savers for recruiters.
Plays Well with Others: The cream of the crop integrates seamlessly with your existing tech stack. Calendar sync? Check. ATS integration? You bet. Video conferencing? Absolutely. It's all about keeping your workflow smooth and centralized.
Bang for Your Buck: We looked at options for every wallet size. From freebies to high-end enterprise solutions, we've got you covered. For instance, Calendly won't cost you a dime for basic use, while HireVue caters to the big leagues with heftier price tags.
Real Talk from Real Users: We didn't just take the marketing spiel at face value. We dug into user reviews and picked the brains of industry experts. Because nothing beats real-world experience.
AI Smarts: The top tools leverage AI to streamline your workflow. As one expert put it:
"AI scheduling algorithms that integrate with chatbots can parse pertinent information about the candidate's qualifications, accelerate the time to interview, and alleviate scheduling roadblocks."
Candidate-Friendly: We prioritized tools that make life easier for job seekers too. After all, a clunky scheduling process can send great candidates running for the hills.
Your Brand, Your Way: We favored tools that let you add your own flair. Think custom logos and tailored email templates. It's all about keeping your brand front and center throughout the hiring journey.
Room to Grow: As your company expands, your tools should keep pace. We looked for solutions that can handle a hiring spree without breaking a sweat.
1. Calendly
Calendly is a top-notch interview scheduling tool that's perfect for businesses of all sizes. It's simple yet powerful, making it a go-to choice for recruiters and hiring managers in 2024.
Here's why Calendly is so popular:
- It automates scheduling, so no more endless email chains
- It syncs with your calendar to avoid double-bookings
- You can customize it to match your brand
- It handles group scheduling for panel interviews
- It sends reminders to cut down on no-shows
Calendly's pricing is flexible:
| Plan | Monthly | Annual | Who It's For |
|---|---|---|---|
| Basic | Free | Free | Individuals, small teams |
| Essentials | $10/user | $8/user | Small to mid-sized teams |
| Professional | $15/user | $12/user | Teams needing advanced features |
| Teams | $20/user | $16/user | Larger organizations |
| Enterprise | Custom | Custom | Big corporations |
Brad Price, a global startup founder, loves Calendly: "It's brilliant for us since we work in multiple timezones." This shows how Calendly shines for international businesses.
Recruiters will love these features:
- Smart Routing: Sends candidates to the right team member automatically
- Round Robin: Spreads interviews evenly among your team
- Integrations: Works with your ATS and video conferencing tools
To get the most out of Calendly:
- Create an email template with your Calendly link
- Use group scheduling for panel interviews
- Customize Calendly to match your brand
Calendly is a game-changer for interview scheduling. It's easy to use but packed with features that work for solo recruiters and big HR teams alike.
With over 10 million users worldwide, Calendly has proven its worth. It cuts down on admin work and makes the whole process smoother for candidates. That's why it's a standout in the world of interview scheduling software.
2. GoodTime
GoodTime is shaking up the recruiting world with its interview scheduling tool. It's not just another calendar app - it's a powerhouse designed for hiring teams.
What makes GoodTime special? Let's break it down:
It's a time-saver. GoodTime automates a ton of the grunt work in scheduling candidates. This means recruiters can focus on what really matters: finding the right people.
You can make it your own. Want your emails to sound like you? No problem. GoodTime lets you create custom email templates. You can also set up interview panel templates to keep things consistent.
It keeps your interviewers in check. GoodTime has a cool feature that tracks interviewer calibration. This helps make sure everyone's on the same page when evaluating candidates.
It plays nice with others. GoodTime integrates smoothly with your applicant tracking system. This creates a seamless workflow for your hiring team.
But don't just take our word for it. Here's what real users are saying:
"The time savings provided throughout the candidate/hiring life cycle is amazing. Using the tool has allowed the team to schedule record-breaking numbers of interviews." - Erika T., Head of Talent Acquisition at a large IT company
Now, GoodTime isn't perfect. It takes some time to learn the ropes. But users say it's worth the effort:
"GoodTime definitely streamlines the scheduling process. Would definitely recommend this product!" - A Recruiting Coordinator at a mid-size internet company
GoodTime really shines for bigger companies doing a lot of hiring. Matt G., Head of Recruiting at ZeroCater, puts it this way:
"GoodTime is essential for my team every day. We cannot get rid of this tool as it's become integral to recruiting at ZeroCater."
Want to get the most out of GoodTime? Here are some tips:
- Create templates for common interview types. It'll speed things up.
- Use those custom email templates to keep your brand voice consistent.
- Take advantage of the interviewer calibration tracking. It'll help keep your hiring team on the same page.
GoodTime doesn't publish their prices, but users say the time savings and improved candidate experience make it worth the investment for companies doing a lot of interviews.
3. VidCruiter
VidCruiter isn't just another scheduling tool. It's a video interviewing powerhouse that's changing how companies hire.
What makes VidCruiter different? Let's break it down:
It's flexible. You can do pre-recorded or live video interviews. This means you can screen candidates when it's convenient or chat face-to-face when you need to.
It's smart. VidCruiter's scheduling syncs with Office 365, Outlook, Google, and iCloud calendars. No more endless emails or phone tag.
It's yours. Customize everything from email templates to interview panels. You can even create branded scheduling pages.
But don't just take our word for it. Here's what a real user says:
"VidCruiter has proven to be a valuable tool for various organizations in streamlining their hiring processes." - Verified User, Contributor in Research & Development
The numbers? They're impressive:
- Up to 65% increase in predictive validity
- Up to 75% reduction in hiring costs
- Up to 75% decrease in time-to-hire
For big hiring needs, VidCruiter shines. Angelica Teaman from Universal Orlando Resort puts it this way:
"VidCruiter helps achieve large scale recruitment while also maintaining the human touch."
Want to get the most out of VidCruiter? Try these:
- Use automated reference checks to save time
- Test skills with built-in assessment tools
- Share interviews with managers using collaborative hiring features
VidCruiter doesn't list prices publicly. They create custom plans for each company. It might not be the cheapest, but users say the time savings and better candidate experience make it worth it, especially for high-volume hiring.
In today's remote-first world, VidCruiter's video focus hits the mark. It's not just scheduling - it's about making hiring smoother from start to finish.
4. HireVue
HireVue isn't just another interview scheduling tool. It's an AI-powered platform that's changing how companies hire. Let's look at what makes HireVue different.
HireVue's video interviewing is a big deal. You can do live or on-demand video interviews, which is great for high-volume hiring. But that's just the start.
The real kicker? HireVue's AI assessments. These aren't your typical personality tests. They use smart algorithms to evaluate candidates based on job-specific criteria. This helps cut down on bias and find top talent faster.
Some quick facts:
- Over 600 million interviews hosted
- More than 700 customers worldwide
- 90% candidate satisfaction rate
- 4.1 out of 5 stars on G2 (based on 231 reviews)
HireVue's structured interview approach is a standout feature. They offer over 1,000 interview guides to keep your hiring process consistent. As one reviewer said:
"HireVue helps eliminate reliance on resumes and assumptions by providing structured, job-specific interviews."
This approach not only improves hire quality but also helps with hiring regulations.
For big companies, HireVue's scalability is key. It's built to handle high-volume recruiting without breaking a sweat. The pricing starts at $35,000 a year, aimed at companies with at least 2,500 employees.
HireVue plays well with others, too. It integrates with most Applicant Tracking Systems (ATS), making life easier for recruiters. Less time switching between systems means more time focusing on candidates.
And here's something candidates love: self-scheduling. Job seekers can pick interview times that work for them, which means fewer no-shows and happier applicants.
Want to get the most out of HireVue? Try these tips:
- Use the structured interview guides to keep your hiring team on the same page.
- Use AI assessments to support, not replace, human judgment.
- Check out the platform's analytics to keep improving your hiring process.
HireVue might be pricey for smaller companies, but it's a powerhouse for large-scale recruiting. A Global Talent Attraction Director put it this way:
"I love the support, tenacity and just constant desire to do the right thing. They take the time to understand our business and I never feel like it is a 'catch and release' relationship that is so common in this space."
In the world of interview scheduling tools, HireVue stands out. Its mix of video interviewing, AI assessments, and structured interviews makes it a heavy hitter in recruitment tech.
5. Paradox
Paradox is changing the interview scheduling game with Olivia, its AI-powered assistant. This isn't your run-of-the-mill scheduling tool - it's a smart, chatty AI that's flipping the script on recruitment.
What makes Paradox different? Let's dive in:
Olivia isn't just a scheduler. This AI whiz screens candidates, answers questions 24/7, and even helps with onboarding. And here's the kicker - it does all this in over 100 languages. Talk about breaking down walls!
But let's talk real results. Derek B, Head of Recruitment at a big company, dropped this bombshell:
"Olivia helped us slash our response time from 7 days to under 24 hours."
That's not just an upgrade - it's a total overhaul of hiring.
And Paradox isn't just for small fry. Big guns like Unilever, McDonald's, and Amazon are on board. Why? It handles high-volume hiring and tricky interview setups like a pro.
Here's a snapshot of Paradox's magic:
| What it does | Why it matters |
|---|---|
| AI scheduling | Syncs calendars, sends reminders |
| Speaks 100+ languages | Chats with candidates worldwide |
| Handles complex interviews | Manages multi-person, multi-room setups |
| Screens candidates | Automates initial checks |
| Always on | Answers questions 24/7 |
But it's not all about bells and whistles. Users are gushing about Paradox's customer service. Steven, an HR Consultant at a mid-sized firm, put it this way:
"Paradox's customer service is in a league of its own compared to other vendors we work with."
Want to squeeze the most out of Paradox? Try these:
- Let Olivia handle your screening. Set up key questions to check candidate qualifications and skills.
- Stick Olivia on your career site. It'll help job seekers find the right openings and answer their questions on the spot.
- Use the virtual hiring event features. Olivia can manage sign-ups, field questions, and book interviews all at once.
Paradox isn't just about saving time - it's about making hiring better for everyone. By automating the boring stuff, it frees up your team to focus on what counts: finding the right people for the job.
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6. ModernLoop
ModernLoop is changing how companies handle interview scheduling. It's a tool that takes care of the boring stuff, so recruiting teams can focus on finding great people.
Here's what makes ModernLoop stand out:
It's Super Efficient
ModernLoop's scheduling feature is pretty cool. It works with your calendars and video calls, so you don't have to send a bunch of emails back and forth.
And it really works. Instacart, for example, scheduled 3 times more interviews without hiring more people after they started using ModernLoop. That's a big deal.
It Plays Well with Others
ModernLoop works with the tools you already use. It connects to Applicant Tracking Systems like Greenhouse, Lever, and Ashby. So you can keep using what you like, but make scheduling way easier.
It Makes Candidates Happy
In today's job market, you need to treat candidates well. ModernLoop gets this. They have special pages for candidates with all the info they need. No more lost emails or confused job seekers.
Someone who uses ModernLoop says:
"ModernLoop changed how our Recruiting team works. Before, I spent most of my time scheduling interviews by hand. ModernLoop made it easier for everyone."
It Has Smart Features
ModernLoop isn't just basic scheduling. It has cool stuff for modern hiring:
- See everyone's schedule right away
- Quickly find new times if plans change
- Make the process work for you
- Learn how to hire better with data
Pricing That Fits
ModernLoop doesn't show prices on their website, but they have plans for all kinds of businesses:
- Basic Plan: Good for small businesses
- Standard Plan: Great for growing companies
- Premium Plan: Perfect for big companies hiring lots of people
Why ModernLoop is Different
ModernLoop focuses on fixing real problems in hiring. Someone who uses it says:
"ModernLoop is easy to use. It got rid of a lot of extra steps we had before. Our team is much faster now. We schedule things in a third of the time it used to take!"
To get the most out of ModernLoop, try these tips:
- Make templates for talking to candidates
- Use the calendar to see when people are free
- Look at the data to find slow spots in your hiring
In a world where hiring fast can make a big difference, ModernLoop is really helpful. By doing the boring work and making things better for candidates, it's helping companies like Instacart, Brex, and Box hire better and faster.
7. Setmore
Setmore is changing the interview scheduling game. It's not just another calendar app - it's a scheduling powerhouse for small to medium-sized businesses.
Here's why Setmore stands out:
It's budget-friendly. Plans start at $5 per user per month, and they even offer a free forever plan. You can try Setmore without spending a cent.
But don't think cheap means basic. Setmore is packed with features:
- Customizable booking pages that match your brand
- Works on both phones and computers
- Over 50 integrations with other tools
Sarah J., a System Engineer, says:
"Setmore's UI is super easy to use. I love the client self-booking, automated appointments, and quick customer service."
Setmore is built for service-based industries like healthcare, beauty, and professional services. It even lets you add your Instagram feed to your booking page.
Here's a quick look at Setmore's plans:
| Feature | Free Plan | Pro Plan ($12/user/mo) | Team Plan ($9/user/mo) |
|---|---|---|---|
| Appointments | Unlimited | Unlimited | Unlimited |
| Staff calendars | 1 | 2 | Unlimited |
| SMS reminders | No | Yes | Yes |
| Recurring appointments | No | Yes | Yes |
| 2-way calendar sync | No | Yes | Yes |
Want to get the most out of Setmore? Try these:
- Use service categories to organize your offerings
- Set up automated reminders to cut down on no-shows
- Make your booking page match your brand
Setmore isn't just about saving time. It's about making hiring better. By handling the boring stuff, it lets your team focus on finding the right people for the job.
8. ClearCompany
ClearCompany isn't just another interview scheduling tool. It's a full-blown talent management system that's changing the game for HR teams.
Here's what makes ClearCompany stand out:
- Candidates book their own interview slots
- Easy setup for virtual interviews
- Automatic reminders to prevent no-shows
But does it actually work? You bet.
Halloran Consulting Group cut their time-to-hire by 43% in just one year. Milan Laser Hair Removal? They slashed their hiring time from 20 days to 14.
"ClearCompany is a 'best kept secret' among talent management/recruiting software platforms. It's so easy to use." - Cassandra Allen, Director of Talent Management at vCom Solutions
ClearCompany uses AI and automation to boost HR productivity. It's not just about speed - it's about creating a better experience for everyone.
Want to get the most out of ClearCompany? Try these:
- Use the strategic interview guides for focused, unbiased conversations
- Take advantage of the self-service employee portal
- Dive into the analytics to keep improving your hiring process
ClearCompany's pricing is custom-tailored. It might not be the cheapest, but users say the time savings and improved candidate experience are worth it.
9. Rooster
Rooster isn't just another scheduling tool. It's a game-changer for interview scheduling, especially if you're using Workday's Applicant Tracking System (ATS).
Here's why Rooster is turning heads:
It's BFFs with Workday
Rooster and Workday are like peanut butter and jelly. They work together so well, you'll wonder how you ever managed without them. Real-time updates keep everyone on the same page, no more bouncing between different systems.
It Does the Heavy Lifting
Remember those never-ending email chains trying to set up interviews? Rooster kicks those to the curb. With one click, it:
- Checks available slots
- Books meeting rooms
- Sends out invites
You don't have to lift a finger.
Candidates Love It
Rooster lets candidates pick their own interview times based on your team's availability. It's not just convenient - it's a total win for candidate experience.
Video Calls? No Sweat
In our Zoom-filled world, Rooster's got you covered. It plays nice with all the big video platforms:
- Google Meet
- Zoom
- Cisco Webex
- Microsoft Teams
No more last-minute panic to set up calls.
Does It Actually Work?
You bet. Here's the scoop:
A survey found that about 2/3 of the hiring process was eaten up by scheduling interviews. Rooster users are slashing that time big time.
One happy customer said:
"Rooster has made scheduling so much faster and more convenient than doing so manually."
Rooster Pro Tips
Want to get the most out of Rooster? Try these:
- Customize your hiring stages to fit your process
- Use the interview scorecard for fair candidate assessments
- Dig into the analytics to keep improving
Rooster isn't just about saving time (though it does that in spades). It's about making hiring better for everyone. By handling the boring stuff, it frees up your team to focus on what really counts: finding awesome people to join your crew.
10. Prelude
Prelude is changing the game for interview scheduling, especially for companies with complex hiring needs. It's not just a calendar tool - it's a recruiting operations powerhouse.
What makes Prelude special? Let's break it down:
It's a massive time-saver. Glassdoor cut their interview scheduling time from 4-5 hours to just 11.5 minutes. That's not just an improvement - it's a complete overhaul of recruiting efficiency.
Prelude plays well with others. It integrates with Applicant Tracking Systems (ATS) and video platforms like Zoom and Google Meet. No more app-juggling or losing candidate info.
But Prelude isn't just for recruiters. It's designed to impress candidates too. The platform offers quick, personalized communication, giving job seekers a clear and smooth experience from start to finish.
Here's what Will Laufer, Prelude's founder and CEO, says about their recent acquisition by Calendly:
"This acquisition presents a tremendous market opportunity with the amount of interactions and experiences modern companies have with their potential hires."
Prelude offers three pricing options:
- Starter Plan: For smaller teams. Includes automated scheduling and basic integrations.
- Growth Plan: Adds advanced reporting and employer branding features.
- Enterprise Plan: The full package. Includes branded candidate experiences and dedicated support.
Big players are using Prelude. Cloudflare, Duolingo, and Klaviyo are just a few of the top companies streamlining their hiring with this tool.
Want to get the most out of Prelude? Here are some tips:
- Use the customizable scheduling tool to cut out back-and-forth emails.
- Use the analytics features to track important metrics like time-to-hire.
- Try the interviewer training tools to build a stronger hiring team.
Prelude isn't just another scheduling app. It's a complete solution that's changing how companies hire. By automating the boring parts of recruitment, it frees up your team to focus on what matters: finding and connecting with top talent.
Tool Comparison
Let's compare the top interview scheduling tools for 2024. This breakdown will help you pick the right one for your hiring needs.
| Tool | Key Features | Best For | Starting Price |
|---|---|---|---|
| Calendly | Calendar sync, automated reminders | Small teams, freelancers | Free (basic plan) |
| GoodTime | AI-powered scheduling, bulk scheduling | Large enterprises, high-volume hiring | $15,800/year |
| VidCruiter | Video interviews, timezone automation | Companies with 100+ job openings annually | Custom pricing |
| HireVue | AI assessments, structured interviews | Large corporations (7500+ employees) | $35,000/month |
| Paradox | Multilingual AI assistant, 24/7 candidate support | Global businesses, international teams | Custom pricing |
| ModernLoop | Calendar integration, automated communication | Growing companies | Custom pricing |
| Setmore | Website embedding, social media integration | Small businesses | Free (up to 4 users) |
| ClearCompany | End-to-end ATS, automated scheduling | Mid-sized to large companies | Custom pricing |
| Rooster | Workday ATS integration, video call support | Workday users | Custom pricing |
| Prelude | Personalized communication, ATS integration | Companies with complex hiring needs | Custom pricing |
Calendly and VidCruiter are the user favorites, both scoring 4.8 in aggregated reviews. Users love Calendly for its simplicity and time zone management.
"Calendly made my job super simple." - Scott K., Recruiting Manager
GoodTime is the efficiency champ, automating 90% of interview management tasks. This frees up recruiters to focus on what matters: talking to candidates.
Paradox is all about making candidates happy. Their AI assistant, Olivia, has helped big names like Pfizer and L'Oreal cut response times dramatically.
"Olivia slashed our response time from 7 days to under 24 hours. We got to interview the best candidates before anyone else." - Derek B., Head of Recruitment at a large enterprise
For high-volume hiring, look at HireVue and GoodTime. HireVue's AI can handle massive recruiting efforts, while GoodTime's bulk scheduling is perfect for complex hiring needs.
On a budget? Setmore and Calendly offer free plans to get you started. These are great for small businesses or solo recruiters who want to streamline their scheduling.
If integration is your thing, check out ModernLoop and Rooster. ModernLoop plays nice with various Applicant Tracking Systems, while Rooster is the go-to for Workday users.
When picking your tool, think about your company size, hiring volume, budget, and current tech setup. The right tool can supercharge your hiring process and give you an edge in the talent race.
Final Thoughts
Picking the right interview scheduling tool can make a big difference in your hiring process. Here's what to keep in mind:
Think about your company's size and how many people you're hiring. Calendly works well for smaller teams, while HireVue is better for big companies hiring lots of people.
AI features can be a game-changer. One recruiter said, "Paradox's Olivia helped us cut our response time from 7 days to under 24 hours."
Don't forget about the candidate's experience. Self-scheduling options, like what GoodTime offers, can make things easier for applicants.
Make sure the tool works with your other software. ModernLoop, for example, plays nice with many Applicant Tracking Systems.
Customization matters too. Look for tools that let you add your company's branding.
The right tool does more than save time. It helps create a hiring process that shows off your company's values and culture.
When you're looking at different options, remember that the best choice depends on what you need and how much you can spend. But pick the right one, and you'll turn your hiring process into a real advantage in finding great talent.
