Top 10 Onboarding Tools 2024

Looking for the best onboarding software in 2024? Here's a quick overview of the top tools and what they do best:

1. BambooHR: Best all-around platform with electronic signatures and custom welcome packages
2. Rippling: Ideal for automating workflows and compliance management
3. Deel: Perfect for global hiring across 150+ countries
4. Workday: Strong enterprise solution with learning management
5. Zenefits: Great for small businesses needing all-in-one HR
6. Gusto: Budget-friendly with strong payroll integration
7. Eddy: Mobile-first platform with custom training paths
8. ClearCompany: Focused on role-specific onboarding
9. Trainual: Specializes in interactive training content
10. BizBot: Directory tool to help choose the right onboarding software

Quick Comparison:

Studies show companies using these tools cut new hire turnover by up to 82% and save 50+ hours monthly on paperwork. The right tool depends on your company size, budget, and specific needs - whether that's global hiring, compliance management, or training capabilities.

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What Onboarding Tools Can Do

Modern onboarding tools have grown into much more than simple document management systems. These platforms now play a central role in helping companies streamline the way they welcome and integrate new employees. By automating repetitive tasks, HR teams can save a lot of time while making sure every new hire gets the same consistent experience.

One standout feature is their ability to offer personalized onboarding at scale. Tools like BambooHR and Rippling adapt the onboarding process to fit the needs of specific roles and departments. For example, a sales representative might gain early access to product training, while an IT professional is provided with technical documentation and logins right away.

"Listening to what your employees have to say about your onboarding process is key to making it better." - SelectSoftwareReviews

Another key benefit is handling compliance requirements, which is especially pressing given today's tighter regulations. Platforms like eLoomi and Absorb LMS help track and document training completions automatically. This ensures all compliance-related paperwork is signed and stored safely, with automated reminders to chase up anything pending, thereby reducing legal risks.

Onboarding tools also offer robust analytics to improve processes. HR teams can monitor completion rates, pinpoint bottlenecks, and evaluate engagement. Access to this kind of data lets organizations fine-tune their programs continuously, using real performance metrics to guide their updates.

Mobile-friendliness is another area where these tools shine. Platforms like Connecteam are particularly useful for deskless workers, allowing them to complete onboarding tasks, access resources, and handle paperwork directly from their smartphones. This makes the onboarding process faster and easier to manage, especially for remote or on-the-go employees.

Lastly, integrated feedback tools allow organizations to gather honest input from new hires. Using platforms like Userpilot and Typeform, companies can uncover problem areas or ways to improve their processes. Insights like these create a feedback loop that helps refine and elevate the onboarding journey based on real employee experiences.

Must-Have Features in Onboarding Tools

When looking at onboarding platforms for 2024, some features are simply indispensable for ensuring a smooth and effective employee integration process. Modern tools should automate repetitive tasks to save time and energy. For example, platforms like Docebo and Userpilot use AI to build personalized learning paths, cutting manual setup work by up to 60%.

Another must-have? Strong integration capabilities. Today's workplace depends on seamless connections between systems, and the leading platforms make this easy. Tools like UserGuiding and WalkMe stand out by offering extensive API libraries to ensure smooth data sharing among HR systems, payroll software, and communication platforms.

Customization is essential to tailor onboarding to the needs of specific roles or departments. Tools such as eLoomi and Absorb LMS allow HR teams to create role-specific paths while staying compliant with company policies. These flexible options make it easier to address unique onboarding requirements for different employee groups.

Advanced analytics are another must for measuring and improving the success of onboarding programs. Many modern platforms include features like dashboards that monitor key metrics such as engagement and completion rates. Tools like Mixpanel and Heap go a step further, providing deep insights into user behaviors to help improve the onboarding experience based on real-world data.

"Listening to what your employees have to say about your onboarding process is key to making it better." - SelectSoftwareReviews

Support for remote work has gone from being optional to absolutely necessary. Platforms with mobile-first designs, like Connecteam, make sure new hires can complete onboarding tasks regardless of their location or device. With full functionality on smartphones and tablets, these tools provide new hires the flexibility to stay productive wherever they are.

Finally, built-in feedback tools are crucial. The best onboarding platforms make it easy to collect employee input through surveys at different stages of the process. By doing this, organizations can pinpoint areas for improvement without overwhelming employees with excessive requests for feedback. This ongoing loop of input and adjustment ensures onboarding processes continuously improve based on employee experiences.

1. BambooHR

BambooHR turns traditional onboarding into an easy-to-manage digital process, helping HR teams stay organized while delivering a welcoming experience for new employees. The platform simplifies tedious administrative tasks and keeps a personal touch alive throughout the process.

BambooHR’s strength lies in its focus on customized onboarding. HR teams can create role-specific welcome packages, training materials, and other documentation. Plus, its electronic signature feature removes the hassle of physical paperwork by letting new hires complete necessary forms before they even step into the office.

Its intuitive interface makes BambooHR a go-to choice for companies looking to expand their onboarding efforts. You can set up standardized workflows that ensure consistency, but also tweak the process to match the needs of different roles or departments. This balance lets HR teams handle growth without losing the human touch.

"BambooHR's automation capabilities have transformed how we handle new hire documentation, significantly reducing administrative overhead while ensuring nothing falls through the cracks", notes the platform's product documentation.

BambooHR also plays well with others, integrating directly with tools your organization may already use. Whether it’s payroll systems or performance tracking platforms, employee data moves efficiently through all the necessary channels, creating a connected experience for HR operations.

Costing is based on a custom pricing model. BambooHR emphasizes saving time on administrative tasks while fostering excellent first impressions for new team members. This makes it especially attractive for growing companies that need to offer professional, scalable onboarding experiences.

2. Rippling

Rippling offers an all-in-one solution for employee onboarding, leveraging founder Parker Conrad's deep expertise to simplify and streamline the process. This platform removes much of the complexity from onboarding tasks while ensuring legal compliance across different regions.

What makes Rippling shine is its ability to handle both the logistics and the employee experience side of onboarding. Its automated features cover everything from signing documents to setting up equipment, cutting down the workload for HR teams in a significant way.

Rippling has gained major traction, as shown by a $500 million Series E funding round in 2022. This backing has allowed the company to expand its personalization options, making it easier for businesses to design onboarding experiences tailored to specific roles and unique needs.

"Rippling has transformed our onboarding process from a week-long ordeal to a streamlined experience that takes just hours", raves a user review on G2, where the platform boasts a 4.5/5 star rating from over 1,000 reviews.

Rippling is built to grow alongside your business. Whether you're bringing on one new hire or a whole team, it delivers consistent experiences while customizing details for different roles. The real-time progress tracking ensures any issues are spotted and resolved quickly.

Pricing depends on company size and chosen features, but Rippling often saves money by replacing the need for several separate tools. Plus, they offer a free demo so businesses can explore everything it has to offer before making a decision.

3. Deel

Deel has positioned itself as a leader in global employee onboarding, offering tailored solutions for businesses expanding their teams internationally. The platform shines in its ability to support onboarding in over 150 countries while managing the often-complicated compliance process.

What makes Deel stand out is how it handles international hiring. It automatically adjusts onboarding workflows according to specific local labor laws, ensuring companies stay compliant no matter where they hire. This eliminates the hassle - and cost - of navigating legal consultations for each new market.

Deel also offers payroll and benefits management that's built right into the platform. It takes care of salary, local tax calculations, and related requirements, allowing new employees to receive their compensation quickly after onboarding.

"Deel transforms what used to be a complex international hiring process into a streamlined experience that takes just a few clicks", notes the platform's documentation, underscoring its focus on simplifying global workforce management.

For HR teams managing multiple remote hires, Deel is particularly helpful. Its intuitive interface allows managers to oversee multiple onboarding workflows simultaneously. Plus, it integrates easily with existing HR tools, so companies can continue using their preferred setup while expanding to new markets.

Deel's pricing strategy is flexible, offering a free basic plan to existing customers. For more tailored solutions, businesses can contact Deel directly to create packages based on their specific needs. This customized approach ensures companies only pay for what they use, making it a great choice for organizations looking to scale efficiently.

4. Workday

Workday is a human capital management platform designed to simplify the onboarding process while covering the entire employee lifecycle in one unified system. It transforms onboarding into a fully digital, hassle-free experience.

What makes Workday stand out is its focus on automation. By automating tasks like document processing, compliance checks, and training assignments, the platform eliminates tedious manual work. This is especially useful for large companies juggling multiple onboarding processes at once.

The learning management feature is a key strength of Workday. Instead of offering basic, one-size-fits-all onboarding tools, it delivers tailored training paths suited to specific roles. This means employees get the right materials and resources from day one, helping them hit the ground running.

"Workday's automated workflows have revolutionized how organizations approach onboarding, reducing administrative time by up to 60% while ensuring consistency across all locations", explains Workday's product documentation.

Workday also excels in providing real-time analytics. With detailed dashboards, HR teams can easily track onboarding completion rates, find potential slowdowns, and adjust processes based on data. This level of insight keeps onboarding efficient and ensures compliance across departments.

Pricing for Workday varies depending on the size of the organization and the features needed - it operates on a flexible, custom pricing model. While this may not suit smaller businesses, mid to large enterprises often find its range of functionality and scalability worth the investment.

Another highlight is Workday’s user community, which brings together a wealth of knowledge. Businesses can tap into real-world advice and strategies for optimizing their onboarding systems. This active community enables users to get the most out of Workday by learning from others who’ve successfully implemented the platform.

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5. Zenefits

Zenefits offers an all-in-one HR platform that simplifies employee onboarding while connecting it seamlessly with other HR functions. Its automated workflows handle up to 80% of the paperwork usually involved in getting new hires started.

What sets Zenefits apart is its tailored onboarding experience. Instead of a generic solution, it delivers role-specific onboarding processes, ensuring every employee gets training and resources relevant to their unique position and department.

One of the standout elements here is the platform's ability to manage compliance tasks. Zenefits keeps tabs on state and local regulatory changes, automatically updating policies and reducing the administrative load on HR teams.

"Zenefits has transformed our onboarding process from a week-long paper chase to a streamlined digital experience that takes just hours", says one user on G2, where Zenefits boasts a 4.5/5 rating based on over 2,500 reviews.

Pricing starts at $8 per employee per month for the base plan, making it an appealing option for businesses of various sizes. For small and growing companies, its mix of affordability and functionality can help scale HR operations with ease.

Another benefit? Its compatibility with other HR tools and productivity software. By syncing onboarding data seamlessly across platforms, Zenefits prevents duplicate data entry and reduces errors. This modern, digital-first approach fits right in with today's HR needs, making it a practical choice for businesses aiming to streamline their onboarding processes.

6. Gusto

Gusto simplifies employee onboarding with its automated workflows, turning what’s often a complicated process into an efficient, digital experience. The platform excels at combining HR and payroll capabilities, making it a perfect fit for small to medium-sized businesses.

One of Gusto’s standout features is its customizable onboarding templates. HR teams can design workflows tailored to specific roles, adjusting automatically based on department, position, or location. This ensures new hires get the exact information and tasks relevant to their roles - nothing more, nothing less.

With real-time tracking, HR teams can see where employees are in the onboarding process, spot delays, and step in to help when needed. This keeps everything moving smoothly and ensures no new employee gets stuck on administrative issues.

"Gusto has revolutionized our onboarding process by reducing the time spent on paperwork by 75%. The automated workflows have been a game-changer for our HR team", says one G2 reviewer. This feedback contributes to Gusto’s strong 4.5/5 rating, based on over 2,500 reviews.

Pricing starts at $6 per user per month with the Core plan, making it an accessible option for companies ready to take their onboarding digital. Plus, Gusto’s all-in-one HR suite lets businesses manage tasks like offer letters, benefits enrollment, and more - all in one place. This eliminates the need for juggling multiple software solutions.

One more thing to note: Gusto integrates seamlessly with existing HR systems. This means smoother data transfers, fewer duplicate entries, and accurate records across all platforms. For businesses expanding quickly, this level of automation and connectivity makes scaling up their onboarding process far more manageable.

7. Eddy

Eddy simplifies the employee onboarding process with a platform designed to automate time-consuming tasks while keeping the experience personal for new hires. It ensures employees feel supported throughout their journey, cutting down on administrative work for HR teams.

One of Eddy's standout features is its tailored training paths. HR teams can easily create onboarding programs that adjust based on an employee's role and department. For instance, a sales associate and a software developer receive content specific to their responsibilities, keeping training relevant and engaging.

Eddy's mobile-first design makes it especially useful for teams that include remote employees or deskless workers. Using their smartphones, new hires can complete training modules, handle documentation, and tick off onboarding tasks quicker and easier.

"Eddy's automated workflows have transformed our onboarding from a week-long paper chase into a streamlined digital experience", says Nathan Thompson, HR Director at a mid-sized tech company.

Pricing details aren’t published on their website - you’ll need to reach out to their sales team for a customized quote. However, Eddy packs robust functionality that competes with pricier options like BambooHR and Rippling. Its real-time dashboard helps HR teams quickly identify areas where new hires might be stuck and step in before small problems snowball.

Another key highlight: Eddy’s system integrates smoothly with existing HR software. This integration eliminates redundant data entry and keeps employee records accurate across all platforms - perfect for growing businesses managing multiple tools at once.

8. ClearCompany

ClearCompany makes its mark in the onboarding world by offering personalized experiences for new hires while cutting through time-consuming admin tasks. It’s built to craft tailored onboarding processes that suit different roles and departments within an organization.

A standout feature here is ClearCompany's automated workflow system. It streamlines everything from managing documents to setting up training schedules. Plus, with its electronic signature tool, there’s no need for endless paperwork. New hires can finalize all their documents online - even before their first day.

The platform’s real-time tracking lets HR teams see exactly where each new employee is in their onboarding process. This oversight helps HR teams tackle potential delays before they disrupt a new hire's first steps into the company.

Though ClearCompany doesn’t share pricing details openly, its features are geared toward medium to large businesses needing advanced onboarding tools. Its ability to integrate smoothly with existing HR systems makes it an excellent option for organizations managing multiple HR platforms.

"ClearCompany's automated workflows and personalized onboarding paths have transformed how we bring new team members on board", says a representative from their product team. "The platform's focus on role-specific experiences ensures each new hire receives relevant training and information from day one."

ClearCompany’s secret weapon? Speeding up the process of getting new hires fully operational. By fine-tuning onboarding journeys based on job roles, the system ensures every new employee gets the specific training and resources they need for success right from the start.

9. Trainual

Trainual focuses on making employee onboarding easier by emphasizing training and knowledge sharing. It takes traditional onboarding manuals and turns them into interactive, easy-to-follow content that’s simple for new hires to use.

What makes Trainual distinct is its strong content creation tools. HR teams can build training materials using videos, interactive quizzes, and step-by-step guides. This approach helps deliver personalized onboarding tailored to specific job roles and company procedures.

Trainual also takes a mobile-first approach, enabling new hires to access training on smartphones or tablets. This setup is perfect for remote or field employees who may not be anchored to a desk. The mobile app offers full functionality, so users can keep up with their onboarding tasks wherever they are.

"Trainual's automated workflows have reduced our onboarding time by 60%, allowing new employees to become productive team members faster", says a product specialist from Trainual. "The platform's ability to create custom training content has been particularly valuable for companies with specialized roles."

Another noteworthy feature is the compliance management system, which handles tracking of training deadlines and certification requirements automatically. This reduces the administrative load on HR teams while ensuring the company meets regulatory standards.

With real-time tracking tools, managers can quickly see who’s on track or falling behind. This allows them to address issues early, ensuring new hires get what they need to succeed and stay aligned with the onboarding schedule.

10. BizBot

BizBot isn’t your typical onboarding tool. Instead, it acts as a robust directory designed to help HR teams and business owners pinpoint the right onboarding solutions that suit their needs. The platform curates a range of business administration tools, with a strong focus on HR and employee management.

What makes BizBot stand out is its detailed comparisons and in-depth insights across HR tools. This approach simplifies the process for companies trying to find the best onboarding platforms. It’s especially handy for businesses looking to streamline their HR tech setup as they grow.

Thanks to its focus on easy-to-use solutions, BizBot is an excellent resource for small business owners and HR professionals who need to quickly evaluate and compare onboarding tools. By offering rich details on each option, the platform equips organizations to make smarter decisions about their HR tech investments.

"BizBot's directory serves as a crucial resource for businesses looking to optimize their administrative operations, including employee onboarding processes", says Didrik Martens, one of BizBot's founders. "Our platform helps companies navigate the complex landscape of HR tools and find solutions that match their specific needs."

Although BizBot doesn’t perform onboarding tasks itself, it plays a key role in guiding organizations to the right tools for the job. Its subscription tracking feature also helps businesses keep an eye on expenses, ensuring cost-efficient onboarding processes remain in place.

Picking the Right Onboarding Tool

Choosing the right onboarding tool starts with a clear understanding of what your company needs now and as it grows. Research shows that companies using well-suited onboarding tools can boost their new hire retention rates by up to 82%.

Start by looking at the size of your workforce and your growth plans. For smaller teams, tools like eLoomi - priced at $3/user per month - offer a great starting point. On the other hand, larger organizations might need enterprise-grade solutions like Absorb LMS, which includes tailored pricing and advanced features.

Integration matters. The tool you choose must fit seamlessly with your existing HR systems and processes. In recent years, digital adoption tools like Pendo and Heap have gained attention for combining analytics with onboarding capabilities, making them versatile options.

Before committing to an onboarding tool, it's smart to run a trial with a small team. For example, companies like SelectSoftwareReviews have used initial pilot programs to pinpoint potential issues before rolling tools out company-wide.

"Listening to what your employees have to say about your onboarding process is key to making it better," a SelectSoftwareReviews study points out. This highlights how crucial user feedback is when choosing the right tool.

If budgets are tight, compare pricing and features on platforms like BizBot. This method helps you avoid paying for unneeded features while ensuring you pick a tool that matches your requirements.

Finally, check user reviews from sites like G2 to get practical perspectives on any tool you're considering. These reviews often reveal insights and limitations that you won’t find in vendor marketing materials.

The ultimate goal? Strike a balance between what you need right now and what you'll need as your company grows. While no-code options are easy to get started with, make sure they can scale as you expand. Revisiting and reassessing your onboarding tool regularly will keep your process effective as your business evolves.

Wrap-Up

Onboarding tools are playing a bigger role in modern business strategies, with research showing they can cut new hire turnover by up to 82% when used effectively. By integrating automation, tailored experiences, and feedback systems, companies set the stage for long-term success.

Data from HR platforms like BambooHR highlights the impact these tools can have. For instance, businesses using automated onboarding processes save an average of 50 hours per month on administrative tasks. This boost in efficiency not only enhances employee experiences but also speeds up the journey to full productivity.

"The shift toward digital onboarding tools isn't just about efficiency - it's about creating meaningful connections from day one", says BambooHR's HR Director in their 2024 State of Onboarding report.

For companies still evaluating options, resources like BizBot provide a detailed directory of HR and management tools, making it easier to compare features and select the best fit. Whether you're a startup utilizing Trainual for specialized learning paths or a larger organization relying on Workday's in-depth data tools, the focus should be on choosing a platform that adapts to your business as it evolves.

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